This guide covers how to set up the additional financial components of your invoices and expenses, ensuring your totals include the correct tax rates and service fees.

1. Navigating to the Settings Page

To manage these financial rules:

• Log in to your Cordlo account.

• Select the specific Business you want to configure.

• From the sidebar menu, click on Settings.

2. Managing Taxes

The Taxes section allows you to define standardized tax rates (like VAT or Sales Tax) that can be applied to any transaction.

To Create a New Tax Rate:

1. Click on the Taxes tab within the Settings page.

2. Click the Add Tax button.

3. In the dialog, provide:

   • Tax Name: The label that will appear on invoices (e.g., “VAT”).

   • Tax Percentage: The numerical rate to be calculated.

4. Click Add Tax to save it to your business profile.

To Edit or Delete a Tax:

• Locate the tax in the list under the Taxes tab.

• Click the Action menu (three dots) for that row.

• Select Edit to update the name or rate, or Delete to remove it permanently from the business.

3. Managing Extra Charges

The Charges section is for non-tax additions to your documents, such as shipping fees, processing fees, or service charges.

To Create a New Extra Charge:

1. Click on the Charges tab within the Settings page.

2. Click the Add Charge button.

3. In the Charge Form, enter the following:

   • Name: The description of the charge (e.g., “Delivery Fee”).

   • Charge Type: Choose between a Fixed amount (e.g., $10) or a Percentage (e.g., 5%).

   • Value: Enter the specific amount or percentage.

4. Click Add Charge to save.

To Edit or Delete a Charge:

• Locate the charge in the list under the Charges tab.

• Use the Action menu to select Edit or Delete.

• Note: Updates to existing charges will not retroactively change invoices that have already been finalized.

4. Applying Taxes and Charges to Documents

Once defined in Settings, these items become available for use when creating documents:

• Invoices & Estimates: When adding line items or viewing the summary, you can select your pre-defined taxes and charges from a dropdown menu to automatically update the grand total.

• Expenses: Standard tax rates can be applied to your purchase records to ensure accurate tax tracking for reports.

5. Troubleshooting

• Default Tax: You can set a primary tax in Settings so it is automatically selected for every new invoice you create.

• Permissions: Only users with administrative or financial permissions can add or modify the business’s tax and charge list.